Job Title: Bookkeeper
Wage/Hour Status: Nonexempt
Department: Transportation Dept.
Reports To: Director of Transportation
Approved By: Board of Trustees
SUMMARY:
Assist the business manager in the administration of the district's business affairs.
Perform general bookkeeping and maintain district financial records.
QUALIFICATIONS:
EDUCATION:
High school diploma or GED
EXPERIENCE:
Two years of college course work in accounting-related subjects One to three years of accounting or bookkeeping experience
CERTIFICATES, LICENSES AND REGISTRATIONS:
As required by the Texas Education Agency
OTHER SKILLS AND ABILITIES:
Knowledge of accounting principles and practices
Ability to use calculator (10 key by touch)
Ability to use personal computer and software to develop spreadsheets and do word processing
Proficient skills in typing, keyboarding, and file maintenance
Ability to work with numbers in accurate and rapid manner to meet established deadlines
Ability to interpret policy, procedures and data
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Accounting
Maintain complete and systematic records of district's financial
Record details of financial transactions in appropriate journals and subsidiary
Maintain subsidiary accounts by verifying, allocating, and posting
Maintain general ledger by transferring subsidiary account
Examine all computerized general ledger transactions daily for accuracy; make corrections as needed and inform business manager of
Compute and record trip invoice
Balance general ledger and subsidiary accounts by reconciling
Work with central office to make inquiries and resolving discrepancies in account
Transfer funds between accounts as directed by business
Records
Prepare TEA state reports statements, income statements, and cost reports to reflect financial condition of
Assist Director with preparation of financial statements and budget amendments for presentation to
Maintain physical and computerized files and
Other
Maintain
Participate in staff development training programs to improve job
Participate in meetings and special events as
Exercise professional judgment in absences; be punctual to work, meetings, and
Perform other duties as assigned by the immediate
SUPERVISORY RESPONSIBILITIES:
None
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS:
Occasional absences are understood but regular attendance is required.
While performing the duties of this job, the employee is regularly required to walk and talk or hear.
The employee frequently is required to stand and sit.
Repetitive hand motions and prolonged use of a computer is required of this employee.
The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl.
Specific vision abilities required by this job include close vision and distance vision.
Employee must occasionally lift and/or move up to 10 pounds.
Frequent districtwide and state travel is required.
This job requires the ability to handle and balance multiple demands at the same time.
This position also requires meeting deadlines with severe time constraints, interacting with the public and staff and enduring irregular or extended work hours.
The employee must maintain emotional control under stress.
WORK ENVIRONMENT:
The employee regularly works indoors.
The noise level is usually quiet.
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