Clerk-Fire

Location: City Hall-Fire, Pharr, TX 78577 Department: Fire Job Status: Full-Time Shift: 8:00 AM - 5:00 PM Days: Mon.
, Tue.
, Wed.
, Thu.
, Fri.
Hours Per Week: 40 Rate of Pay: $22,880.
00 - $22,880.
00 Status: Accepting and Reviewing Applications JOB DESCRIPTION General Statement of Duties Under the general supervision of the Administrative Assistant, the Clerk is responsible for compiling data to perform routine clerical duties to maintain Fire Department records, reports and submittals.
Essential Functions • Maintain regular, reliable, and prompt attendance, physically present to work.
• Answers telephones, directs calls and takes messages, performs routine clerical, secretarial and administrative support in providing customer assistance.
• Issues burn permits, special appearance confirmations and other life safety permits issued by the Fire Department.
• Compile, sort, and file records of office activities, business transactions and other activities.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Review files, records, and other documents to obtain information to respond to requests.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
• Communicate with employees and other individuals to answer questions, disseminate, or explain information.
• Operate office machines, such as photocopiers, scanners, fax machines, voicemail systems, and personal computers; and • Responsible for work of routine difficulty involving the accuracy of typing monthly and activity reports, correspondence, and forms.
• Work extends to keeping files and records of the specific work area assigned.
• Instructions are given for new, or difficulty assignments and work is reviewed in process and upon completion.
• Daily contact with the public frequently involving sensitive matters demanding tact and diplomacy.
• Understand and follow oral and written instructions; and • Deal with the public and establish and maintain effective working relationships with municipal officials and fellow employees.
• Compiles information and prepare reports, business correspondence, application forms, shipping tickets, and other materials.
• Accepts money and issues receipts.
• Compiling, categorizing, calculating, tabulating, auditing, or verifying information or data.
• Storing, or maintaining information in written or electronic format.
• Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Observing, receiving, and otherwise obtaining information from all relevant sources.
• Using computers, enter data, or process information.
• Providing information to supervisors, coworkers, and subordinates by telephone, in written form, e-mail, and/or in person.
• Keeping up-to-date technically and applying new knowledge to your job.
• Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Prepare interpretive reports on recommendation.
• Assemble Key Performance Indicators from the various Fire Department divisions for review and submission to the Office of Organizational and Strategic Excellence.
• Prepare Fire Department payroll for submittal to the designated staff member for approval; and • Perform other work as assigned that includes but is not limited to assisting with and attend community/special functions coordinated throughout the City, and undertake assignments/projects assigned by the department head.
Physical Demands Must have the use of sensory skills to order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls.
Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, personal computer, calculator, copier, and fax machine.
No significant standing, walking, moving, climbing, carrying, bending, kneeling, reaching, crawling, handling, sitting, standing, pushing, and pulling.
The employee must occasionally lift and/or move up to 10 pounds.
Supervisory Responsibility This position does not have supervisory responsibilities.
Position Type/Expected Hours of Work This is a full-time, position, with a 40-hour work week.
Incumbent must have the ability to work flexible hours including holidays, evenings, and weekends, if needed.
Participation in City sponsored special events, trainings, or meetings may be required.
Minimum Qualifications and Requirements • High School diploma required or possession of an acceptable equivalency diploma, vocational training, or job-related course work.
• One (1) year experience or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Requires the incumbent to hold current valid class “C” driver’s license from the Texas Department of Public Safety with a satisfactory driving record.
Knowledge, Skills, And Abilities Knowledge - Knowledge of administrative and clerical procedures and systems such as word processing, managing files, and other office procedures and terminology.
Knowledge of City codes related to the subdivision process, life safety codes and related fields.
Knowledge of the structure and content of the English language including the meaning and spelling of words.
Knowledge of arithmetic, algebra, geometry, and their applications.
Knowledge of computer software: Microsoft Office, Microsoft Excel, Word Perfect and Microsoft PowerPoint.
Skills - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times.
Understanding written sentences and paragraphs in work related documents.
Talking to others to convey information effectively.
Abilities - The ability to listen and understand information and ideas presented through spoken works and sentences.
The ability to communicate information and ideas so others will understand.
The ability to read and understand information and ideas presented in writing.
The ability to apply general rules to specific problems to produce answers that make sense.
The ability to speak clearly so others can understand you.
The ability to combine pieces of information to form general rules or conclusions.
The ability to concentrate on a task over a period without being distracted.
The ability to add, subtract, multiply, or divide quickly and correctly.
Physical Demands Must have the use of sensory skills to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls.
Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, personal computer, calculator, copier, and fax machine.
No significant standing, walking, moving, climbing, carrying, bending, kneeling, reaching, crawling, handling, sitting, standing, pushing, and pulling.
The employee must occasionally lift and/or move up to 10 pounds.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time with or without notice.
AAP/EEO Statement The City of Pharr is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendment Act (ADAAA) the City of Pharr will provide reasonable accommodations, upon reasonable request, to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
The City focuses on identifying candidates who are customer oriented and committed to public service to create a culture that is committed to diversity.
BACKGROUND FORMS As part of our hiring procedures, you must successfully pass a background check.
Please complete the required forms and upload them with your application.
Failure to do so, may cause your application to be rejected.